HR Software

The implementation of HR software helps enhance efficiency, reduce manual workload, and ensure accurate data management for Human Resource tasks, such as payroll, employee onboarding, performance management, and compliance tracking. 

What is HR Software?

Human Resources Software, or simply HR software, is a digital solution designed to help HR professionals manage day-to-day tasks throughout the personnel lifecycle. 

Also called SaaS or “software as a service,” HR software can either be on-premise (installed only on your business computers or servers) or cloud-based (accessible online via a web browser). 

Likewise, some HR software offers multiple features while others cater only to specific tasks like Applicant Tracking or Payroll. 

HR Software Functions 

Human Resources Software helps companies streamline common HR tasks and processes, such as:

• Recruitment and hiring 
• Preboarding, onboarding, and offboarding
• Storing and organising employee data 
• Workflow creation and time-tracking
• Tracking employee training 
• Data sharing and collaborations
• Giving feedback 
• Checking employee satisfaction 
• Payroll 
• Producing HR-related reports 

Many HR software providers offer customization, allowing businesses to include functions that suit their brand, style, and needs. 

Benefits

HR software provides the following benefits:

Centralised Information and Better Data Protection

HR software reduces the need to dig through files in search of certain documents or information. When you have an effective SaaS, you can easily consolidate and retrieve files for faster processes or decision-making. 

Implementing Human Resources Software likewise makes it easier for your company to keep information up to date. It also has robust security features to protect personal and sensitive data, which is a must for Data Privacy laws. 

Simplified and More Accurate Workflows and Processes 

HR systems streamline administrative tasks, such as payroll processing, attendance tracking, and benefits administration, reducing manual workload and the likelihood of errors. 

Improved Compliance with Company Policies and Laws 

Having an HR system in place promotes compliance with company policies and relevant laws. 

For example, the software can easily track an employee’s onboarding process, PTO allowance, and hours worked. It can also streamline the management of their salary package and benefits in accordance with labour laws. 

Improved Employee Management and Engagement

SaaS may have features that help promote self-service among employees, such as allowing them to view company policies anytime, update their information, and request their time off. 

Software may also have tools to set and track employee performance goals, conduct performance reviews, and identify areas for improvement, contributing to a more transparent and objective performance evaluation process.

Cost-Saving 

HR software significantly reduces the need for printing materials as well as physical storage solutions. Furthermore, the efficiency it brings allows the HR department to focus on other important tasks that concern employee management. 

Types of HR Software

Some HR software have multiple functions to address general HR needs, there are also specialised types, such as:

• Human Resource Information System (HRIS), which focuses on storing employee information along with other relevant data on payroll, leave allowance, and performance. 
• Applicant Tracking System, which sorts through large amounts of applications, making the recruitment and hiring process more efficient. 
• Performance Management System provides a consistent and measurable way to track employee performance. 
• Learning Management System, which is designed to implement and manage employee training. 

Best HR Software: What Should Be Considered When Choosing SaaS?

The best HR software is one that provides the solutions to your HR needs. To choose the best SaaS, you may want to consider the following:

• Features: What features do you need? Is HRIS enough or would you benefit from having a performance management system as well? 
• Budget: How much can you spend on your software? You might want to find providers that offer customizable solutions. That way, you’ll only pay for the features you’ll use. 
• Ease of use: How easy would it be for your employees and HR personnel to use it? Choose software that is user-friendly and easy to adopt.
• Scalability: It’s best to choose scalable software, which allows you to add features, storage space, and number of users. 
• Integrations: Does the software integrate with your existing payroll system or other important tools such as background screening system?
• Customer Service: How proactive is the provider’s customer service? What’s the quality of their support? These are important questions to ask, particularly when you encounter problems. 

To choose the best software, don’t forget to consult your HR team, IT department, and potential users for their input on different options.