How to run background checks inside iCIMS with the Veremark integration
Hiring runs on iCIMS. Background screening usually doesn't. A candidate reaches offer stage, and someone logs into a separate portal, re-keys the details, then chases the finished report and saves it back to the candidate by hand. The Veremark iCIMS integration closes that gap: order checks on the candidate, track them in iCIMS, and the result and report come back on the record.
This article covers how the integration works, what your team does day to day, and how to switch it on.
What is the Veremark iCIMS integration?
It's a native iCIMS partner integration that lets you manage the background screening process directly from inside iCIMS. Recruiters order Veremark checks on the candidate, the candidate is invited automatically, status updates on the iCIMS record as checks run, and the result and full report land on the candidate.
Two things make it different from a manual screening process. First, recruiters never leave iCIMS to order or track a check. Second, the result comes back into iCIMS by itself, on the candidate record, so nobody re-keys details or saves reports by hand.
How do background checks work inside iCIMS?
The flow has three stages, all on the candidate your team already works in.
Order on the profile. On the candidate in iCIMS, pick a Veremark check package and order. The candidate is invited automatically, so there's no re-keying and no second login. Packages are configured once in Veremark, so recruiters order from an approved, current list.
Track in iCIMS. As Veremark runs the checks, the status updates on the candidate record. Your team follows progress without opening another system.
Result on the record. When screening completes, the cleared result and the full report are available on the candidate in iCIMS, ready to review.
What changes for your hiring team
The difference is the handoffs that disappear.
Without the integration, screening lives in a separate tool. Details get re-keyed, the report gets chased, and it often never makes it back onto the candidate. With the integration, the check is ordered in iCIMS and the result returns to iCIMS, on the candidate record.
Which background checks can you run?
Any package you configure in Veremark: identity, right to work, criminal record, employment history, education, references, adverse financial history, global criminal and more, across jurisdictions. You choose the package when you order on the candidate, so screening stays consistent across recruiters and roles.
How is the integration built and secured?
The integration uses iCIMS' standard APIs and is operated by Veremark. Access is scoped, and the candidate journey is fully digital with explicit consent capture. Veremark is ISO 27001 certified and PBSA accredited.
How do you switch it on?
It's a native partner integration with a light, Veremark-assisted setup.
Request your iCIMS Client ID from the iCIMS support team and share it with Veremark. Veremark's technical team then initiates the integration and walks you through the setup. There's no engineering on your side and nothing to host; the main dependency is iCIMS issuing the Client ID.
Beyond the point of hire
A check at hire tells you who someone was on day one. Veremark keeps that record current with re-screening and continuous monitoring on the same platform, connected to the original check. The iCIMS integration is the entry point to a screening programme that doesn't stop at the offer.
Frequently asked questions
Do we need to build anything in iCIMS?
No. You request an iCIMS Client ID and Veremark's team completes the connection. No engineering, nothing to host.
How does the result get back into iCIMS?
Status updates on the iCIMS candidate as checks run, and the cleared result and full report are available on the candidate record when screening completes.
Which checks are available?
Identity, right to work, criminal record, employment history, education, references and more, across global jurisdictions. Packages are configured in Veremark.
How is candidate data kept secure?
The integration uses iCIMS' standard APIs with scoped access. Veremark is ISO 27001 certified and PBSA accredited.
See it for yourself
Speak to our team about running your check packages inside iCIMS or if you are keen on scoping an enterprise integration.
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FAQs
This depends on the industry and type of role you are recruiting for. To determine whether you need reference checks, identity checks, bankruptcy checks, civil background checks, credit checks for employment or any of the other background checks we offer, chat to our team of dedicated account managers.
Many industries have compliance-related employment check requirements. And even if your industry doesn’t, remember that your staff have access to assets and data that must be protected. When you employ a new staff member you need to be certain that they have the best interests of your business at heart. Carrying out comprehensive background checking helps mitigate risk and ensures a safer hiring decision.
Again, this depends on the type of checks you need. Simple identity checks can be carried out in as little as a few hours but a worldwide criminal background check for instance might take several weeks. A simple pre-employment check package takes around a week. Our account managers are specialists and can provide detailed information into which checks you need and how long they will take.
All Veremark checks are carried out online and digitally. This eliminates the need to collect, store and manage paper documents and information making the process faster, more efficient and ensures complete safety of candidate data and documents.
In a competitive marketplace, making the right hiring decisions is key to the success of your company. Employment background checks enables you to understand more about your candidates before making crucial decisions which can have either beneficial or catastrophic effects on your business.
Background checks not only provide useful insights into a candidate’s work history, skills and education, but they can also offer richer detail into someone’s personality and character traits. This gives you a huge advantage when considering who to hire. Background checking also ensures that candidates are legally allowed to carry out certain roles, failed criminal and credit checks could prevent them from working with vulnerable people or in a financial function.
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