How to run background checks inside Greenhouse with the Veremark integration
Hiring runs on Greenhouse. Background screening usually doesn't. A candidate reaches offer stage, and someone logs into a separate portal, re-keys the details, then chases the finished report and saves it back to the candidate by hand. The Veremark Greenhouse integration closes that gap: order checks as an interview stage, track them on the candidate, and the report comes back into Greenhouse on its own.
This article covers how the integration works, what your team does day to day, the two pieces that make it up, and how to switch it on.
What is the Veremark Greenhouse integration?
It's a native Greenhouse integration with two complementary parts. The assessment stage lets recruiters order and track Veremark checks from inside a job's interview plan. The Reports sync uploads the completed report PDF onto the matching candidate automatically. You can use either on its own, or both together.
Two things make it different from a manual screening process. First, recruiters never leave Greenhouse to order or track a check. Second, the finished report comes back into Greenhouse by itself, both as a link in the Interview Kit and as a PDF attached to the candidate.
How do background checks work inside Greenhouse?
The flow has three stages, all on the candidate your team already works in.
Order as a stage. Add a Veremark stage to the job's interview plan. When a candidate reaches it, Greenhouse shows a Send test link that sends the Veremark check. There's no re-keying and no second login. The assessment is set up once in Veremark and chosen when you configure the stage.
Track in Greenhouse. As Veremark runs the checks, the status shows on the candidate's record, alongside the rest of the interview plan. Your team follows progress without opening another system.
Report on the candidate. When the check completes, the Interview Kit links to the full report in Veremark, and the completed report PDF is uploaded automatically onto the matching candidate (matched by email) through Greenhouse's Harvest API.
What changes for your hiring team
The difference is the handoffs that disappear.
Without the integration, screening lives in a separate tool. Details get re-keyed, the report gets chased, and it often never makes it back onto the candidate. With the integration, the check is ordered in Greenhouse and the report returns to Greenhouse, linked in the Interview Kit and attached to the candidate.
Which background checks can you run?
Any assessment you configure in Veremark: identity, right to work, criminal record, employment history, education, references, adverse financial history, global criminal and more, across jurisdictions. You choose the assessment when you set up the Veremark stage, so screening stays consistent across recruiters and roles.
How is the integration built and secured?
The integration uses Greenhouse's standard APIs. The assessment stage runs through Greenhouse's partner integration; the Reports sync uses the Harvest API to upload the report PDF onto the matching candidate. Access is scoped, and reports are matched to the candidate by email. Veremark is ISO 27001 certified and PBSA accredited, and the candidate journey is fully digital with explicit consent capture.
How do you switch it on?
It's self-serve, with no engineering.
For the Reports sync, connect with OAuth in Veremark settings and completed report PDFs start flowing onto the matching candidate. For the assessment stage, get your API key in Veremark, share it securely with Greenhouse Support, then add the Veremark stage to a job's interview plan and choose the assessment. The two pieces are independent, so you can start with one and add the other later.
Beyond the point of hire
A check at hire tells you who someone was on day one. Veremark keeps that record current with re-screening and continuous monitoring on the same platform, connected to the original check. The Greenhouse integration is the entry point to a screening programme that doesn't stop at the offer.
Frequently asked questions
Do we need to build anything in Greenhouse?
No. The Reports sync connects with OAuth in minutes; the assessment stage is a one-time API-key setup with Greenhouse Support. No engineering, nothing to host.
How does the report get back into Greenhouse?
The Interview Kit links to the full report in Veremark, and the completed report PDF is uploaded automatically onto the matching candidate via Greenhouse's Harvest API.
Do we have to use both integrations?
No. They're independent. Use the Reports sync on its own, the assessment stage on its own, or both together.
Which checks are available?
Identity, right to work, criminal record, employment history, education, references and more, across global jurisdictions. Assessments are configured in Veremark.
How is candidate data kept secure?
The integration uses Greenhouse's standard APIs with scoped access, and reports are matched by email. Veremark is ISO 27001 certified and PBSA accredited.
See it for yourself
Speak to our team about running your check packages inside Greenhouse or if you are keen on scoping an enterprise integration.
.png)
.png)
FAQs
This depends on the industry and type of role you are recruiting for. To determine whether you need reference checks, identity checks, bankruptcy checks, civil background checks, credit checks for employment or any of the other background checks we offer, chat to our team of dedicated account managers.
Many industries have compliance-related employment check requirements. And even if your industry doesn’t, remember that your staff have access to assets and data that must be protected. When you employ a new staff member you need to be certain that they have the best interests of your business at heart. Carrying out comprehensive background checking helps mitigate risk and ensures a safer hiring decision.
Again, this depends on the type of checks you need. Simple identity checks can be carried out in as little as a few hours but a worldwide criminal background check for instance might take several weeks. A simple pre-employment check package takes around a week. Our account managers are specialists and can provide detailed information into which checks you need and how long they will take.
All Veremark checks are carried out online and digitally. This eliminates the need to collect, store and manage paper documents and information making the process faster, more efficient and ensures complete safety of candidate data and documents.
In a competitive marketplace, making the right hiring decisions is key to the success of your company. Employment background checks enables you to understand more about your candidates before making crucial decisions which can have either beneficial or catastrophic effects on your business.
Background checks not only provide useful insights into a candidate’s work history, skills and education, but they can also offer richer detail into someone’s personality and character traits. This gives you a huge advantage when considering who to hire. Background checking also ensures that candidates are legally allowed to carry out certain roles, failed criminal and credit checks could prevent them from working with vulnerable people or in a financial function.
Trusted by the world's best workplaces
APPROVED BY INDUSTRY EXPERTS
.png)
.png)
and Loved by reviewers
Transform your hiring process
Request a discovery session with one of our background screening experts today.
